Every analyzer in your lab, under control.
Register instruments, tag them with QR codes, schedule preventive maintenance, track breakdowns and calibrations, and never miss a contract renewal. Built for the way diagnostic labs and the engineers who service them actually work.
See a working register before you talk to anyone — the demo lab is fully populated with real instruments, live alerts and real history.
- CMC lapsed 6 days agoIMM-001 · Cobas e411
- Calibration 20 days overdueBAL-001 · Weighing balance
- QC out of range: Sodium L2 (1-3s)ELE-001 · No action recorded
- AMC expires in 12 daysAUT-001 · Vertical autoclave
- Preventive maintenance due in 3 daysHAE-001 · Sysmex XN-1000
- Out of stock: ISE reference electrode0 nos on hand · reorder at 1
Why labs come to us
Equipment records go wrong quietly
The register lives in a file
One spreadsheet on one laptop, last updated by someone who has since left.
Maintenance happens when something breaks
The analyzer is serviced after it stops mid-run, with samples already collected.
Contracts lapse quietly
An AMC expires unnoticed and the next visit arrives as a quotation — usually on the most expensive instrument.
The complete equipment file
Everything the biomedical file needs, in one place
Not a generic asset tracker with lab words pasted on. Every screen was shaped around how a diagnostic lab runs its instruments.
Equipment register
Asset number, serial, model, manufacturer, department and location for every instrument — the master record an auditor asks for first.
QR & barcode tags
Print a label sheet, stick it on the analyzer. Scanning opens that asset's history, due dates and a one-tap breakdown report.
Movement & handover
Track every shift between benches, departments and custodians, with acceptance sign-off so responsibility is never ambiguous.
Preventive maintenance
Frequency-based schedules with category checklists. One open task per plan, rolling forward automatically as work is completed.
Breakdown & repair
Ticket from report to root cause to closure, with response time, parts consumed, service cost and downtime captured on the way.
Calibration & QC
Certificate numbers, traceability, results and next-due dates. Daily QC logged against the instrument that produced it.
Warranty & AMC
Contract type, provider, value and end date — with escalating reminders from sixty days out so cover never lapses unnoticed.
Spares & consumables
Stock on hand, reorder levels, lot numbers and expiry. Issue parts straight against a repair so consumption is traceable.
Suppliers & service providers
Contacts, response SLAs and ratings, linked to the equipment they supplied and the tickets they attended.
Utilization & downtime
Availability, MTBF, MTTR and utilization per instrument — the numbers that tell you what to service, replace or renegotiate.
Alerts that arrive early
Maintenance, calibration, warranty, amc renewal, low stock and ageing breakdowns, ranked by severity on one board.
History & audit trail
Every change recorded with user, timestamp and before/after values. Equipment history prints as a single document.
For labs preparing for accreditation
Clause 6.4 stops being the difficult one
Equipment is where assessors spend their time, because it is where records are thinnest. AssetLab keeps each instrument's file complete as a by-product of daily work, then prints it on demand — no scramble the week before an assessment.
- Unique identification and full identity record for every instrument
- Acceptance testing, installation and commissioning dates on file
- Maintenance schedule, completion records and findings
- Breakdown history with root cause and corrective action
- Calibration certificates with metrological traceability and next-due dates
- Adverse incidents and failures attributable to equipment
- Complete change history: who did what, when, and what it was before
Bench mode
Built for the people at the bench
Scan the tag
Your technician points a phone camera at the QR label on the analyzer.
See the instrument
Status, custodian, due dates, open tickets and recent history load instantly.
Do the work
Complete the PM checklist or raise a breakdown right there at the bench.
It is on record
Downtime, parts and findings land in the equipment file automatically.
Common questions
Questions labs ask us
Who is this for — the laboratory or the distributor?
Both, from opposite ends. A distributor manages every instrument they have installed across every laboratory they serve: contracts, engineers, service history. The laboratory gets the equipment file that service work builds up — identity, maintenance, calibration, breakdowns — which is exactly what an assessor asks for. Neither side is charged for the other's part.
Do our engineers write directly into a customer's records?
No, and that is deliberate. An engineer records the visit; the laboratory accepts it, edits it first if they want to, or declines it. Until the lab accepts, nothing enters their equipment file and nothing moves their compliance figures. The laboratory stays responsible for its own records, which is what makes the record defensible to an assessor — and it is the reason a lab will agree to this at all.
Do I need a LIMS to use it?
No. AssetLab is standalone and works whether your lab runs on paper, on spreadsheets or on any LIMS. If you do run CrelioHealth, instruments can be linked to their LIMS records so interfaced analyzers stay in step.
Will this satisfy with NABL / ISO 15189 clause 6.4?
It gives you the records clause 6.4 asks for: a unique equipment identity, the acceptance and installation record, maintenance and repair history, calibration and metrological traceability, adverse-incident capture and the complete history each instrument accumulates. Accreditation still needs your policies, competence records and internal audits — but the equipment file, which is usually the messiest part, stops being messy.
Can our technicians and lab scientists use it on a phone?
That is the point of Bench mode. Whoever is at the bench gets today's due work, scans a tag to open an instrument, and logs a breakdown or completes a PM checklist right there — without going back to a desktop.
Is this a CMMS? How is it different from generic maintenance software?
AssetLab does what a CMMS or medical equipment maintenance software does — preventive maintenance schedules, breakdown tickets, calibration tracking, AMC and CMC contract reminders — but it is built only for diagnostic labs. That is why it also speaks ISO 15189: the equipment file, calibration traceability and audit trail an assessor asks for are the default output, not an add-on.
What happens to our data?
It stays in your own tenant, isolated from every other lab, and you can export the full equipment register to CSV whenever you want. No lock-in — if you leave, you leave with your data.
Free guides — no sign-up
Getting equipment records right
Written for whoever in your lab has been handed the equipment file and a date.
Equipment register format for NABL and ISO 15189
The columns clause 6.4.7 actually asks for, why each one exists, and a worked example you can copy.
Maintenance and calibration frequency for laboratory equipment
Starting intervals for 21 instrument categories, and how to justify the interval you choose.
Preventive maintenance checklist for laboratory equipment
Per-service, daily and weekly task lists for the five equipment families most labs run.
AMC vs CMC for lab equipment: which contract to sign
What each contract covers, what gets excluded, and when comprehensive actually pays.
IQ, OQ and PQ for lab equipment: what NABL 112A actually asks
What each qualification stage contains, who runs it, and the records that satisfy NABL 112A.
Put your equipment register on a proper footing
It takes about ten minutes to enter your instruments — or import them from the spreadsheet you already have.